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Table of Contents
|Data we collect||Why is the data collected and for what purposes?||Legal basis||Third parties with whom we share your data||Period of storage||Consequences of not providing the data|
|Full Name and Email||To create an Account. We may use your email to send you important information regarding the Site, changes to our terms, conditions, and policies and/or other administrative information. Because this information may be important to your use of the Site, if you have provided an email, you may not opt-out of receiving such communications.||Consent||Salesforce, Zendesk, Campaign Monitor||Forever||Our services cannot be provided to you.|
|Contact Information (Phone, home address)||This information may be collected when users submit an online form that we make available or send an email to us. It is used to contact a user interested in receiving information about our Site in general or our different programs in particular. Collection and use depends on role (Adults administering programs are required to provide contact information).||Consent||Salesforce, Zendesk||Deleted after 7 years||Optional|
|Demographic Information (Gender, Race/Ethnicity)||For our internal business purposes, including for data analysis and audits. We use this data, in conjunction with other sources of data.||Consent||Salesforce||Forever||Our services cannot be provided to you.|
|Date of Birth||For our internal business purposes, including for data analysis and audits. We use this data, in conjunction with other sources of data.||Consent||Salesforce||Forever||Our services cannot be provided to you.|
|Affiliations (School, Employment, Community-based Organizations)||For our internal business purposes, including for data analysis and audits. We use this data, in conjunction with other sources of data (for example, responses to surveys we administer to stakeholders; data obtained from the National Student Clearinghouse) to assess the quality and impact of our programs, and inform you of programs which may be of interest to you, and ongoing program planning and improvements.||Consent||Salesforce, SurveyGizmo, LinkedIn||Forever||Optional – users are not required to share this with us.|
|Log File Data (IP address, browser type, Internet Service Providers (ISP), date/time stamps, referring/exit pages, clicked pages, and any other information your browser may send to us)||We use such information to analyze usage, administer the Site and track users’ movement around the Site.||Consent||AWS, SurveyGizmo, Campaign Monitor||Deleted after 7 years||This is collected automatically; it is not possible to use the Site without providing this information.|
|IP address||This data from cookies is collected in order for us to provide our Site and keep you logged in. Certain cookies and other technologies may serve to recall Personal Information, such as an IP address, previously indicated by a user.||Consent||AWS, SurveyGizmo, Campaign Monitor||Deleted after 7 years||Mandatory; this is collected automatically.|
|Personal Information (Email, third party website account user names or IDs)||This data is used in order to enable you to invite your friends to use our Site by sending them an invitation email or message. Inviting friends may be done by either using the Site to send or post an invitation message via your Third Party Account; and/or by using the Site to send an invitation email to your friend’s external email address (for example, a Gmail address).||Consent||Deleted after 7 years||Optional – if users invite a friend to use our Site.|
|User Submissions (Project Gallery)||This information may be publicly available to other Site users, and may also be accessed and used by people off the Site.||Consent||Deleted after 7 years||Optional – The notices and tools that we provide on the Site are intended to inform you which information will be made publicly available. If you publish your contact information in any User Submissions, you may receive unsolicited messages from other users of the Site or the public. We, therefore, encourage you only to post information that you are sure you want to be accessible to anyone.|
|Criminal & Identity Background Screenings||Applicants for adults administering and/or hosting programs (SIP, Clubs, Campus) are required to provide personal information to verify eligibility, which is reviewed internally by GWC Staff.||Consent||Deleted after 7 years||Optional – only for adults administering programs|
|Financial Document for Income Verification||Applicants for stipend application upload documents to confirm program eligibility, which is reviewed internally by GWC Staff.||Consent||Deleted after 7 years||Optional – only for SIP stipend applications.|
II. Retention of your Personal Data. In addition to the retention periods mentioned in Section 1 above, in some circumstances we may store your Personal Data for longer periods of time, for example (i) where we are required to do so in accordance with legal, regulatory, tax or accounting requirements, or (ii) for us to have an accurate record of your dealings with us in the event of any complaints or challenges, or (iii) if we reasonably believe there is a prospect of litigation relating to your Personal Data or dealings.
In addition to the recipients described in Section 1, we may share your information as follows:
To the extent necessary, with regulators, to comply with all applicable laws, regulations and rules, and requests of law enforcement, regulatory and other governmental agencies or if required to do so by court order;If, in the future, we sell or transfer some or all of our business or assets to a third party, we will (to the minimum extent required) disclose information to a potential or actual third party purchaser of our business or assets. In the event that we are acquired by or merged with a third party entity, or in the event of bankruptcy or a comparable event, we reserve the right to transfer or assign Personal Data in connection with the foregoing events;Where you have provided your consent to us sharing the Personal Data (e.g., where you provide us with marketing consents or opt-in to optional additional services or functionality); andWhere we receive requests for information from law enforcement or regulators, we carefully validate these requests before any Personal Data is disclosed.
You have a right to access information held about you. Your right of access is normally be exercised free of charge, however we reserve the right to charge an appropriate administrative fee where permitted by applicable law.You have the right to request that we amend any Personal Data we hold that it is inaccurate or misleading.You have the right to request the erasure of the Personal Data that relates to you. Please note that there may be circumstances in which we are required to retain your data, for example for the establishment, exercise or defense of legal claims.The right to object to or to request restriction of the processing. However, there may be circumstances in which we are legally entitled to refuse your request.The right to data portability. This means that you may have the right to receive your Personal Data in a structured, commonly used and machine-readable format, and that you have the right to transmit that data to another controller.You have the right to object to profiling.You have a right to lodge a complaint with your local data protection supervisory authority (i.e., your place of habitual residence, place or work or place of alleged infringement) at any time. We ask that you please attempt to resolve any issues with us before you contact your local supervisory authority.The right to withdraw your consent. Please note that there may be circumstances in which we are entitled to continue processing your data, in particular if the processing is required to meet our legal and regulatory obligations.You also have a right to request details of the basis on which your Personal Data is transferred outside the European Economic Area, but you acknowledge that data transfer agreements may need to be partially redacted for reasons of commercial confidentiality.You can exercise your rights by contacting us at email@example.com. Subject to legal and other permissible considerations, we will make every reasonable effort to honor your request promptly or inform you if we require further information in order to fulfil your request. When processing your request, we may ask you for additional information to confirm your identity and for security purposes, before disclosing the Personal Data requested to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.In the event that your request would adversely affect the rights and freedoms of others (for example, would impact the duty of confidentiality we owe to others) or if we are legally entitled to deal with your request in a different way than initial requested, we will address your request to the maximum extent possible, all in accordance with applicable law.